The Board of Examiners (BOE-PG) is a committee of faculty and residents appointed by the Faculty Council of the Faculty of Medicine, University of Toronto. At the request of the Program Director and Vice Dean, Post MD Education, the BOE-PG reviews the cases of residents in academic difficulty and determines the appropriate course(s) of action, which may include remediation, remediation with probation, probation or suspension and dismissal.

The BOE-PG committee meets on a monthly basis usually on the last Friday of each month. A Program Director who would like to bring forward a case to be considered by the committee must notify PGME approximately 4 weeks in advance of the BOE meeting date in the month they wish to bring forward a case (Please see BOE Meeting schedule for deadline dates).

Meeting Dates

Please see below the BOE-PG meeting schedule for the academic year, or download the BOE-PG Meeting Schedule.

Remediation templates

• Remediation Template Single Form (.docx)

Policies & Procedure Guidelines

• Guidelines for the Assessment of Postgraduate Residents
• Medicine By-laws
• BOE Roles & Responsibilities
• Board of Examiners - Postgraduate Programs, Terms of Reference and Function
• Resident in Difficulty Procedure
• Resident Guide to Remediation

The purpose of the BPEA for PGME Advisory Committee is to provide ongoing advice to the Postgraduate Medical Education Advisory Committee (PGMEAC) about best practices, tools and systems for learner assessment and program evaluation (e.g. teacher evaluations, rotation evaluations) for residency education at University of Toronto.

Further details on the Advisory Committee are available in the Terms of Reference.

The Fellowship Education Advisory Committee advises the Vice Dean, Post MD Education on the oversight of fellowship programs, to develop and maintain policies related to clinical fellows.

Reference Materials

• Background to the FEAC
• FEAC Terms of Reference
• Agendas, Minutes & Relevant Documentation

Meeting Time & Location

All meetings will take place from 8:00 AM to 9:30 AM at the PGME Office, 500 University Avenue, Suite 602, Boardroom. Please contact John Kerr or phone 416-978-8420 for regrets or information.

Meeting Dates

Listed below are the FEAC meeting dates.

Membership

The following table provides a listing of all FEAC members.

The IRC is the standing subcommittee of the Postgraduate Medical Education Advisory Committee (PGMEAC) which has oversight responsibility of the internal review of all residency programs.

The accreditation process is a 8 year cycle which encompasses:

• the on-site survey,
• regularly scheduled internal review(s),
• update reports, and
• any mandated reviews of the postgraduate medical education office and residency training programs.

In addition, throughout the accreditation cycle, there are:

• new Program Applications,
• FIRE Applications, and
• the re-activation of inactive programs.

The Internal Review Committee (IRC) is the standing subcommittee of the University of Toronto, Postgraduate Medical Education Advisory Committee (PGMEAC) which has oversight responsibility of the internal review of all residency programs. The IRC has the mandate to support educational excellence and accreditation compliance through organizing, reviewing and providing recommendations based on all residency program reviews, carried out under the auspices of the Postgraduate Medical Education Office. The IRC consists of program directors (current, former), teaching faculty, educators, and senior residents.

Family Medicine Internal Review Subcommittee

The Family Medicine Internal Review Subcommittee (FM-IRSC) is an ad hoc subcommittee of the IRC and the PGMEAC of the University of Toronto, Faculty of Medicine.

The FM-IRSC provides qualitative and formative feedback to the Family Medicine Residency Program Committee, Family Medicine Program Directors, and the Divisional Site Directors. Recommendations from the FM-IRSC with respect to internal reviews, follow-up reports, or follow-up reviews are intended to assist programs and sites in building on strengths and identifying weaknesses, and are subject to approval by the IRC. Membership of this committee consists of teaching faculty, educators, site directors (current, former), IRC members, and senior residents.

The Postgraduate Medical Education Advisory Committee advises the Dean and Vice Dean of the Faculty of Medicine and generates policy recommendations to the Faculty Council on all matters related to Postgraduate Medical Education, including those brought to it by its committees.

Reference Materials

• Upcoming Events
• PGMEAC Terms of Reference
• Agendas, Minutes & Attachments

PGMEAC Meeting Dates

Time & Location

All meetings are held at the PGME Office, 500 University Avenue, 6th floor, Room 602, Boardroom; except for All Program Director Meetings which will be announced closer to the meeting date. 

Meetings are held from 12:30 to 2:30 pm with lunch available at 12:15pm.

Membership Listing

Ex Officio / PGME

The Program Administrators Advisory Committee (PAAC) provides collaborative support, orientation, and essential knowledge pertaining to the medical education administrator role. The committee also provides advice to the Postgraduate Medical Education Advisory Committee (PGMEAC) on enhancing program support for administrators in academic departments, medical education and training sites affiliated with postgraduate medical education.

Reference Materials

• PAAC Terms of Reference
• PAAC Roles and Responsibilities
• PAAC Agendas, Minutes and Meeting Materials

On an annual basis, the Quotas Subcommittee:

• Reviews the criteria and principles for allocation of PGY1 positions for the upcoming CaRMS
  match (July-August)
• Considers criteria and principles for allocation of other PGY positions for advanced training, reentry,
  repatriation, transfers, subspecialty positions (including CCFP-PGY3) as well as PGY1
  positions for Visa trainees and capacity for assessment of IMGs.
• Receives and reviews submissions from programs on the allocation of PGY positions and
  assessment capacity in accordance with MOHLTC directives and the University of Toronto’s
  mission (July/August)
• Recommends the CaRMS quotas and transfer options for the next match for Pool A and Pool B to
  PGMEAC (September/October)
• Reviews and makes recommendations on the allocation of other PGY positions as identified above
  to PGMEAC (Ongoing throughout the year as per CaRMS timetables)

To learn more about the Quotas Subcommittee, please review the Terms of Reference.