If you have been successfully pre-registered with the PGME Office (i.e. you have received an email from the POWER system providing your login credentials), you may begin to complete your remaining registration requirements. Please review the steps outlined below to obtain your Confirmation of Registration from the PGME Office.
Enter the on‐line Postgraduate Web Evaluation and Registration (POWER) system to access your registration record. To receive your pin and/or password please click ‘Forgot your pin and/or password?’ link found on the Login page. At the next page, enter the email address you use in POWER and click ‘Send’. The POWER system will send your pin and password immediately to your email address.
Go to the “LOA Documents” folder on the menu and access your Letter of Appointment. Please review to ensure accuracy, and read the page 2 requirements and authorizations. If all is correct, type your name and click on the “Submit button”. This is your electronic signature indicating your acceptance of the appointment. The College of Physicians and Surgeons of Ontario (CPSO) will be notified of your confirmation – which is part of your CPSO license application/renewal process.
In your “LOA Documents” folder on POWER, there are forms: full immunization, TB test, and mask fit forms:
Trainees who have a communicable disease or are carriers of an infectious agent must report to PGME for consideration by the Expert Panel on Infection Control. The report must be submitted by emailing firstname.lastname@example.org.
For further information, please refer to the Faculty of Medicine’s Infectious Disease policy.
For a full list of PGME Immunization Requirements click here.
With the exception of research fellows, trainees CANNOT REGISTER WITHOUT COMPLETE IMMUNIZATION RECORD. APPOINTMENTS FOR HBV CARRIERS ARE CONDITIONAL UPON REVIEW BY THE EXPERT PANEL ON INFECTION CONTROL.
IMMUNIZATION FORMS MUST BE RETURNED WITHIN 90 DAYS PRIOR TO YOUR START DATE. FAILURE TO DO SO MAY RESULT IN DELAYS TO YOUR START DATE.
At the request of our training sites, all new postgraduate medical residents, clinical and research fellows, and elective trainees who are Canadian citizens/Permanent Residents must submit a Vulnerable Sector Screen (VSS) report prior to the start of training. The VSS report must be requested from your local police station and uploaded on the PGME Form site.
For more information, please read the instructions in your registration documents entitled Instructions for Vulnerable Sector Screen Police Record Check
New international trainees on a work permit who arrived in Canada March 31 or earlier must submit a VSS check from the Toronto Police Services by July 1, for the beginning of the upcoming training session. See Instructions for Vulnerable Sector Screen Police Record Check in your Registration documents folder.
New international trainees on a work permit who arrived in Canada on April 1 or later will be required to complete a Background Attestation on the POWER system stating they do not have a criminal record. A VSS check from the Toronto Police Services will be required should you continue training for the upcoming academic session.
Completing the on-line Background Attestation or obtaining a VSS report does not negate the Criminal Record Check as part of your application to the CPSO for a medical education license. However, PGME has an arrangement with the CPSO where you may upload your scanned VSS to the PGME office and we will forward it to the CPSO on your behalf. To meet the CPSO guidelines, the VSS must have each page scanned top to bottom (some VSS are on legal sized paper, they cannot be cut off or one page scanned on two pages) and all pages must be included.
Returning trainees who have previously completed a VSS will be required to complete a “Background Attestation” on the POWER system.
You will receive email alerts from the POWER system reminding you to obtain the VSS or complete the Background Attestation in the POWER system.
New Applicants to the CPSO should regularly check their application status. Direct questions re access to your CPSO online application profile to the CPSO at 416-967-2617 or email email@example.com. PGME forwards your letter of appointment directly to CPSO. Please allow CPSO sufficient time to process.
In December 2015, Council approved the Blood Borne Viruses policy. This policy requires physicians who are beginning to perform or assist in performing exposure prone procedures in Ontario (including new registrants) to be tested for HCV, HIV and HBV — if they have not been confirmed immune to HBV — before they commence these procedures. Providing a declaration of testing will be part of new registrants’ initial application to the CPSO as well as inclusion in the online the renewal process.
PG License Renewals: If you currently hold a postgrad training license as a resident or a clinical fellow, review your CPSO renewal notice for specific requirements. Direct questions re access to your CPSO online account to Membership and Corporations at firstname.lastname@example.org or call 416-967-2673 or 1-800-268- 7096, extension 673 (Ontario only).
Independent Practice Renewals: If you hold an Independent Practice license valid until May 31 of the current membership year, submit your completed survey and payment to the CPSO. The CPSO online renewal opens each year in early April. Direct questions re your license to the Physician Advisory Service at email@example.com or call 416-967-2603 or 1-800-268-7096, extension 603 (Ontario only).
Do not begin medical practice or postgraduate training in Ontario until you have received confirmation from the CPSO that you are registered. It is an offence under the Regulated Health Professions Act for a person to practice medicine in Ontario, postgraduate training included, until such time as an appropriate certificate of registration has been renewed or issued.
Research fellows are not required to be registered with the CPSO as there is no direct patient contact under this training designation.
You must present your original work permit to the PGME Office at 500 University Avenue, 6th floor, upon your arrival in Canada and after each renewal.
As a mandatory component of registration, you must purchase healthcare coverage under the University Health Insurance Plan (UHIP) at the PGME office for yourself and accompanying family members upon your arrival in Canada, or twenty (20) days before your designated training start date. UHIP costs and information can be viewed on the University Health Insurance Plan website (http://uhip.ca/).
If you arrive more than 20 days prior to the start date of your training, you should purchase a travel insurance policy until you are eligible for UHIP enrollment.
You must also apply for health coverage under the Ontario Health Insurance Plan (OHIP). There is a 3-month waiting period, during which the UHIP plan will cover you. OHIP information can be viewed on the Ontario Ministry of Health website (http://www.health.gov.on.ca/en/public/programs/ohip/).
In order to expedite the registration process, please complete the form(s) listed below, appropriate to your current situation, and bring a printed copy when you visit the Postgraduate Medical Education Office in person to complete your registration.
Complete only the fillable-fields, leaving all remaining fields blank.
Fill out only the member form if you are travelling alone. If you are bringing your spouse and/or children, please complete both forms.
Member information (This is your information, and must be added to both the member AND dependent forms)
Dependent information (only fill out this form if you have a dependent spouse and/or children who will be living with you during your training program)
Once complete, please ensure you print the form(s) and bring them with you to the Postgraduate Medical Education Office to complete your registration. Should you have any questions, please contact Angelina Sulay.
First‐time residents paid by the Toronto Hospitals Postgraduate Payroll Association (THPPA) can complete their benefits selection on the POWER system re Single or Family. TD1 tax forms – provincial and federal, as well as a void cheque are to be uploaded to our PGME Form site.
See THPPA memo in your registration documents for further instructions regarding completion of the two TD1 tax forms.
The Sun Life Beneficiary form must be signed in ink and mailed to the PGME Office to THPPA, PGME Office, 500 University Avenue #602, Toronto, ON M5G 1V7. Do not fax or upload the Beneficiary Form. These documents are available in your “LOA Documents” folder in POWER. For further information, contact THPPA at 416‐978‐6339 or 416‐978‐6977.
For Ministry of Health funded returning trainees, ensure that you report any changes that may affect your PARO benefits or direct deposit information.
Our hospitals require all trainees complete 7 mandatory Hospital Health and Safety Policy Modules prior to start of training at their sites. Five modules are located within POWER; two are outside of POWER.
(a) On the POWER System, select HHSP Modules from the menu. Click on each outstanding module and work through to completion. The topics of the e-learning modules are: (complete May 11, 2018)
(b) Two HHSP modules are located outside of POWER: (complete now)
Completion of these modules with confirmation on the POWER system means this training does not have to be repeated as you start a rotation at a new training site. Completion is mandatory.
The POWER system opens for the upcoming academic session in mid-May.
Once in your record on POWER, you will be prompted from one screen to the next to complete or change the information. Some fields are mandatory and you will be unable to reach the payment section until all the warning messages (such CPSO, CMPA, immunization, etc.) are cleared. You must complete all registration requirements in order to be fully registered and able to start training.
Once all registration requirements are met, you will be led to the payment section to pay your registration fee by Visa, MasterCard, American Express.
Payment by cheque, cash or Interac must be completed in person at the PGME office. Payment is the last step in registering. THE REGISTRATION FEE FOR THE CURRENT ACADEMIC YEAR IS $735 (PRO‐RATED) AND IS NOT REFUNDABLE.
Upon completion of on‐line registration, you are able to print out a copy of your Confirmation of Registration from the menu. This document may be required by the hospital/training sites or the Library as proof of registration with the Faculty of Medicine.
To activate your University of Toronto ID (UTOR ID), you will require a Secret Activation Key (SAK). These can be found at the top of your POWER registration record. Then visit the UTORid activation website.
If you were previously registered at the University of Toronto, please provide us with your ROSI Student ID number by emailing firstname.lastname@example.org (with the exception of UofT Medical Students from the CaRMS match).
To obtain a U of T library card with Photo ID, please go to the TCard office located in the Koffler Centre, 214 College Street, First Floor, with your Confirmation of Registration (or trainee #) plus one piece of Canadian government issued ID or a valid passport (hospital badges are not accepted as identification). Hours of operation are as noted on the TCard website.
The Faculty of Medicine and eHealth Ontario provide secure ONE Mail Direct email accounts to all learners, allowing you to communicate securely with your supervisors and other members of your health care team, no matter what your location. The University’s @utoronto.ca email accounts and personal email accounts are not considered secure by hospital standards must not be used to send or receive any personal health information (PHI). ONE Mail Direct account has been approved for exactly such secure communication.
ONE Mail Direct account is being assigned to you as a learner at the Faculty of Medicine, to support your need communicate securely, including with hospitals. You will soon receive an email from eHealth Ontario inviting you to sign on to the ONE Mail system. Please follow the instructions in that email which will direct you to a registration webpage for ONE Mail Direct. For background on the ONE Mail initiative, please see the eHealth website.
The Faculty of Medicine may share your ONE Mail Direct registration status and email address with authorized staff, faculty members, and hospitals for purposes consistent with and necessary for the support of your educational and clinical activities.