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Register with PGME

If you have been successfully pre-registered with the PGME Office (i.e. you have received an email from the POWER system providing your login credentials), you may begin to complete your remaining registration requirements. Please review the steps outlined below to obtain your Confirmation of Registration from the PGME Office.

Access the POWER system

Enter the on‐line Postgraduate Web Evaluation and Registration (POWER) system to access your registration record. To receive your pin and/or password please click ‘Forgot your pin and/or password?’ link found on the Login page. At the next page, enter the email address you use in POWER and click ‘Send’. The POWER system will send your pin and password immediately to your email address.

Sign your Letter of Appointment (LOA)

Go to the “LOA Documents” folder on the menu and access your Letter of Appointment. Please review to ensure accuracy, and read the page 2 requirements and authorizations. If all is correct, type your name and click on the “Submit button”. This is your electronic signature indicating your acceptance of the appointment. The College of Physicians and Surgeons of Ontario (CPSO) will be notified of your confirmation – which is part of your CPSO license application/renewal process.

Upload your Immunization Data

In your “LOA Documents” folder on POWER, there are forms: full immunization, TB test, and mask fit forms:

  1. For new trainees: There are 4 pages: 2 pages requesting your full immunization record and mask fit to be completed and signed by a clinic, health centre, or health care professional other than yourself, and 2 pages of instructions. New trainees will have 3 months to acquire their mask fit test at the hospital of their first rotation. When complete, upload to the PGME Form site.
  2. For returning trainees: an annual TB test form (if negative in the previous year). Hospitals require a mask fit record to be updated every 2 years. Please review the contact list of Occupational Health Offices at our affiliated teaching sites for hours of operation, also included in your “LOA Documents” folder. When complete, upload to the PGME Form site.

Trainees who have a communicable disease or are carriers of an infectious agent must report to PGME for consideration by the Expert Panel on Infection Control. The report must be submitted by emailing postgrad.med@utoronto.ca.

For further information, please refer to the Faculty of Medicine’s Infectious Disease policy.

With the exception of research fellows, trainees CANNOT REGISTER WITHOUT COMPLETE IMMUNIZATION RECORD. APPOINTMENTS FOR HBV CARRIERS ARE CONDITIONAL UPON REVIEW BY THE EXPERT PANEL ON INFECTION CONTROL.

IMMUNIZATION FORMS MUST BE RETURNED WITHIN 90 DAYS PRIOR TO YOUR START DATE. FAILURE TO DO SO MAY RESULT IN DELAYS TO YOUR START DATE.

Provide your Vulnerable Sector Screen or Background Attestation

At the request of our training sites, all new postgraduate medical residents, clinical and research fellows, and elective trainees who are Canadian citizens/Permanent Residents must submit a Vulnerable Sector Screen (VSS) report prior to the start of training. The VSS report must be requested from your local police station and uploaded on the PGME Form site.

For more information, please read the instructions in your registration documents entitled Instructions for Vulnerable Sector Screen Police Record Check

New international trainees on a work permit who arrived in Canada March 31 or earlier must submit a VSS check from the Toronto Police Services by July 1, for the beginning of the upcoming training session. See Instructions for Vulnerable Sector Screen Police Record Check in your Registration documents folder.

New international trainees on a work permit who arrived in Canada on April 1 or later will be required to complete a Background Attestation on the POWER system stating they do not have a criminal record. A VSS check from the Toronto Police Services will be required should you continue training for the upcoming academic session.

Completing the on-line Background Attestation or obtaining a VSS report does not negate the Criminal Record Check as part of your application to the CPSO for a medical education license. However, PGME has an arrangement with the CPSO where you may upload your scanned VSS to the PGME office and we will forward it to the CPSO on your behalf. To meet the CPSO guidelines, the VSS must have each page scanned top to bottom (some VSS are on legal sized paper, they cannot be cut off or one page scanned on two pages) and all pages must be included.

Returning trainees who have previously completed a VSS will be required to complete a “Background Attestation” on the POWER system.

You will receive email alerts from the POWER system reminding you to obtain the VSS or complete the Background Attestation in the POWER system.

Register/Renew with the CPSO

New Applicants to the CPSO should regularly check their application status. Direct questions re access to your CPSO online application profile to the CPSO at 416-967-2617 or email inquiries@cpso.on.ca. PGME forwards your letter of appointment directly to CPSO. Please allow CPSO sufficient time to process.

In December 2015, Council approved the Blood Borne Viruses policy. This policy requires physicians who are beginning to perform or assist in performing exposure prone procedures in Ontario (including new registrants) to be tested for HCV, HIV and HBV — if they have not been confirmed immune to HBV — before they commence these procedures. Providing a declaration of testing will be part of new registrants’ initial application to the CPSO as well as inclusion in the online the renewal process.

PG License Renewals: If you currently hold a postgrad training license as a resident or a clinical fellow, review your CPSO renewal notice for specific requirements. Direct questions re access to your CPSO online account to Membership and Corporations at pge-renewals@cpso.on.ca or call 416-967-2673 or 1-800-268- 7096, extension 673 (Ontario only).

Independent Practice Renewals: If you hold an Independent Practice license valid until May 31 of the current membership year, submit your completed survey and payment to the CPSO. The CPSO online renewal opens each year in early April. Direct questions re your license to the Physician Advisory Service at feedback@cpso.on.ca or call 416-967-2603 or 1-800-268-7096, extension 603 (Ontario only).

Do not begin medical practice or postgraduate training in Ontario until you have received confirmation from the CPSO that you are registered. It is an offence under the Regulated Health Professions Act for a person to practice medicine in Ontario, postgraduate training included, until such time as an appropriate certificate of registration has been renewed or issued.

Research fellows are not required to be registered with the CPSO as there is no direct patient contact under this training designation.

Show your Work Permit and Health Insurance Coverage

(if applicable)

You must present your original work permit to the PGME Office at 500 University Avenue, 6th floor, upon your arrival in Canada and after each renewal.

You must purchase healthcare coverage under the University Health Insurance Plan (UHIP) at the PGME office for yourself and accompanying family members within 10 days of arrival in Canada. UHIP costs and information can be viewed on the University Health Insurance Plan website.

You must also apply for health coverage under the Ontario Health Insurance Plan (OHIP). There is a 3‐ month waiting period, during which the UHIP plan will cover you. OHIP information can be viewed on the Ontario Ministry of Health website.

Register with the CMPA

Register with the Canadian Medical Protective Association for malpractice insurance. Please contact CMPA at 1‐800‐267‐6522 or see the CMPA website. This is a MANDATORY registration requirement for all those with a CPSO license.

Payroll

First‐time residents paid by the Toronto Hospitals Postgraduate Payroll Association (THPPA) can complete their benefits selection on the POWER system re Single or Family. TD1 tax forms – provincial and federal, as well as a void cheque are to be uploaded to our PGME Form site.

See THPPA memo in your registration documents for further instructions regarding completion of the two TD1 tax forms.

The Sun Life Beneficiary form must be signed in ink and mailed to the PGME Office to THPPA, PGME Office, 500 University Avenue #602, Toronto, ON M5G 1V7. Do not fax or upload the Beneficiary Form. These documents are available in your “LOA Documents” folder in POWER. For further information, contact THPPA at 416‐978‐6339 or 416‐978‐6977.

For Ministry of Health funded returning trainees, ensure that you report any changes that may affect your PARO benefits or direct deposit information.

Hospital Health & Safety Policy e-Learning Modules

Our hospitals require all trainees complete 7 mandatory Hospital Health and Safety Policy Modules prior to start of training at their sites. Five modules are located within POWER; two are outside of POWER.

(a) On the POWER System, select HHSP Modules from the menu. Click on each outstanding module and work through to completion. The topics of the e-learning modules are: (complete May 11, 2018)

  • Hand Hygiene
  • Sharps Safety
  • Privacy and Personal Health Information
  • Workplace Violence and Harassment
  • WHMIS

(b) Two HHSP modules are located outside of POWER: (complete now)

  1. Worker Health and Safety Awareness Module: Access and complete the module online. Upon completion of the training, print your “CERTIFICATE” (emailed to you) and upload to PGME using the PGME Form site.
  2. Working Together: The Code and the AODA Module: Access and complete the module online. Upon completion of the training, print your “CERTIFICATE” shown on the screen and upload to PGME using the PGME Form site.

Completion of these modules with confirmation on the POWER system means this training does not have to be repeated as you start a rotation at a new training site. Completion is mandatory.

Registration Completion

The POWER system opens for the upcoming academic session in mid-May.

Once in your record on POWER, you will be prompted from one screen to the next to complete or change the information. Some fields are mandatory and you will be unable to reach the payment section until all the warning messages (such CPSO, CMPA, immunization, etc.) are cleared. You must complete all registration requirements in order to be fully registered and able to start training.

Payment

Once all registration requirements are met, you will be led to the payment section to pay your registration fee by Visa, MasterCard, American Express.

Payment by cheque, cash or Interac must be completed in person at the PGME office. Payment is the last step in registering. THE REGISTRATION FEE FOR THE CURRENT ACADEMIC YEAR IS $735 (PRO‐RATED) AND IS NOT REFUNDABLE.

Upon completion of on‐line registration, you are able to print out a copy of your Confirmation of Registration from the menu. This document may be required by the hospital/training sites or the Library as proof of registration with the Faculty of Medicine.

UTORid & Library Cards

To activate your University of Toronto ID (UTOR ID), you will require a Secret Activation Key (SAK). These can be found at the top of your POWER registration record. Then visit the UTORid activation website.

If you were previously registered at the University of Toronto, please provide us with your ROSI Student ID number by emailing postgrad.med@utoronto.ca (with the exception of UofT Medical Students from the CaRMS match).

To obtain a U of T library card with Photo ID, please go to the TCard Office located in the Koffler Centre, 214 College Street, First Floor, with your Confirmation of Registration document. Hours of operation are as noted on the TCard website.

For further information, please contact us at 416‐978‐6976 or email postgrad.med@utoronto.ca.

One Mail

The Faculty of Medicine and eHealth Ontario provide secure ONE Mail Direct email accounts to all learners, allowing you to communicate securely with your supervisors and other members of your health care team, no matter what your location. The University’s @utoronto.ca email accounts and personal email accounts are not considered secure by hospital standards must not be used to send or receive any personal health information (PHI). ONE Mail Direct account has been approved for exactly such secure communication.

ONE Mail Direct account is being assigned to you as a learner at the Faculty of Medicine, to support your need communicate securely, including with hospitals. You will soon receive an email from eHealth Ontario inviting you to sign on to the ONE Mail system. Please follow the instructions in that email which will direct you to a registration webpage for ONE Mail Direct. For background on the ONE Mail initiative, please see the eHealth website.

The Faculty of Medicine may share your ONE Mail Direct registration status and email address with authorized staff, faculty members, and hospitals for purposes consistent with and necessary for the support of your educational and clinical activities.

Returning Learners:

  • If you don’t believe you have received a ONE Mail Direct invitation, contact onemail.help@utoronto.ca so that we can check your status, and re-send the invitation.
  • If you received your invitation but did not create your account within the 60 day period, your invitation will have expired. To get the invitation re-sent to you, contact onemail.help@utoronto.ca.
  • If you created your account but have forgotten the login information, call the eHealth Service Desk at 1-866-250-1554, or use the “Forgotten/Expired Password” option on the eHealth Portal

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