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Register with PGME

If you have been successfully pre-registered with the PGME Office (i.e. you have received an email from the POWER system providing your login credentials), you may begin to complete your remaining registration requirements. Please review the 10 steps outlined below to obtain your Confirmation of Registration from the PGME Office.

Sign your Letter of Appointment (LOA)

Enter the on‐line Postgraduate Web Evaluation and Registration (POWER) system to access your registration record. To receive your pin and/or password please click ‘Forgot your pin and/or password?’ link found on the login page. On the following page, enter the email address you use in POWER and click ‘Send’. The POWER system will send your pin and password immediately to your email address.

 

To sign your Letter of Appointment, go to the “LOA Documents” folder on the menu and access your Letter of Appointment. Please review to ensure accuracy, and read the page 2 requirements and authorizations. If all is correct, type your name and click on the “Submit button”. This is your electronic signature indicating your acceptance of the appointment. The College of Physicians and Surgeons of Ontario (CPSO) will be notified of your confirmation – which is part of your CPSO license application/renewal process.

Provide your Immunization Data

Trainees who have a communicable disease or carrier of an infectious agent must report to the Post Graduate Medical Education Office for consideration by the Expert Panel on Infection Control. The report must be submitted by emailing postgrad.med@utoronto.ca.

 

For further information, please refer to the Faculty of Medicine’s Infectious Disease policy or view PGME Immunization Requirements.

 

In your registration folder on POWER there are immunization and mask fit forms that must be completed as follows:

  • A complete Immunization Record is required for all new trainees and to be filled out and signed by a clinic, health centre, or health care professional other than yourself.
  • An annual TB Test Form is required for all returning trainees (if negative in the previous year).
  • A Mask Fit Form is mandatory for all trainees, as hospitals require a mask fit record to be updated within the last 2 years. New trainees will have 3 months to acquire this record at the hospital of their first rotation. Please review the contact list of Occupational Health Offices at our affiliated teaching sites for hours of operation, also included in your “LOA Documents” folder.

 

With the exception of research fellows, you cannot register without a complete immunization record. Appointments for HBV carriers are conditional upon review by the expert panel on infection control.

 

In order to submit your full immunization record, annual Tuberculin skin test update and/or N95 mask fitting, please upload your documents via the PGME ShareFile website.

 

Immunization forms must be returned within 60 days prior to your start date. Failure to do so may result in delays to your start date.

Provide your Vulnerable Sector Screen or Attestation

Starting in the 2015-16 academic session, all new postgraduate medical residents and fellows must submit the results of a Vulnerable Sector Police Record Check prior to the start of training. New international trainees who did not have a Canadian address last year will be required to complete an “attestation” regarding their background on the POWER registration system.

 

A Vulnerable Sector check is normally required for individuals undertaking volunteer, training or work in positions of trust or authority over children, seniors, or other vulnerable persons. The VS check verifies whether a person has a criminal record, or record suspensions (formerly pardons) for sexual offences and local police records for information relevant to the VS check.

 

This process must be initiated through your local police service. The College of Physicians and Surgeons of Ontario lists a number of links to Police Stations in Canadian cities on the College website.

 

As these checks can take several weeks, please begin the process as soon as possible to ensure submission before your training start date. When you receive the check, please scan and submit to the PGME ShareFile website.

 

The majority of VS checks result in a “clear” report, indicating that no police record was found. A “not clear” report will be reviewed by a confidential committee of the Faculty of Medicine. The Faculty of Medicine reserves the right to revoke an appointment or cancel registration based on a review of this Report.

 

If you have ever been convicted of a criminal offence for which you have not received a pardon, you are strongly urged to consult with your provincial College of Physicians and Surgeons, as medical graduates with criminal records may not be eligible to receive licensure to practice medicine. For more information on Vulnerable Sector Checks, please visit the RCMP’s website.

 

For trainees using the Toronto Police Services to obtain the VS record check, please use the “Consent to Disclosure of Personal Information Form”. Please note that the Toronto Police Services Vulnerable Sector Screening process takes 8-12 weeks to complete.

 

Please be advised, payment for this service is your responsibility.

Register/Renew with the CPSO

New Applicant to the CPSO

If you are currently applying for issuance of a new certificate of registration with the CPSO, ensure to regularly check the status of your application for registration. The online updates are ongoing and you will be informed of any outstanding requirements via specific comments/notes indicated therein. The online application status check system does not raise flags or reminders. Should you have any questions or require assistance with accessing your CPSO online application profile, contact Registration Inquiries at (416) 967-2617 or email inquiries@cpso.on.ca.

Postgraduate Education Renewal

If you currently hold a certificate of registration authorizing Postgraduate Education as a resident or a clinical fellow, review your CPSO renewal notice for specific requirements or visit the Postgraduate Education Certificate Renewal page on the CPSO website, (follow the link for CPSO Members from the homepage). Should you have any questions or require assistance with accessing your CPSO online account, email the Membership and Corporations Department at pge-renewals@cpso.on.ca or call 416-967-2673 or 1-800-268-7096, extension 673 (Ontario only).

Independent Practice Renewal

If you hold a certificate of registration authorizing Independent Practice valid until May 31 of the current membership year, submit your completed survey and payment to the CPSO. The CPSO online renewal opens each year in early March. For further information or assistance with accessing your CPSO online account, email the Physician Advisory Service at feedback@cpso.on.ca or call 416-967-2603 or 1-800-268-7096, extension 603 (Ontario only).

Do not begin medical practice or postgraduate training in Ontario until you have received confirmation from the CPSO that you are registered. It is an offence under the Regulated Health Professions Act for a person to practice medicine in Ontario, postgraduate training included, until such time as an appropriate certificate of registration has been renewed or issued.

Research fellows are not required to be registered with the CPSO as there is no direct patient contact under this training designation.

Present your Work Visa & purchase health insurance coverage

Work Visa Requirement

You must present your original work permit to the PGME Office at 500 University Avenue, 6th floor, upon your arrival in Canada and after each renewal.

 

University Health Insurance Plan (UHIP) Requirement

You must purchase healthcare coverage under the University Health Insurance Plan (UHIP) at the PGME office for yourself and accompanying family members within 10 days of arrival in Canada. UHIP costs and information can be viewed on the UHIP website.

 

Registering for UHIP

In order to register for University Health Insurance Plan (UHIP) coverage, you must fill out the appropriate forms and visit the PGME office with your work permit and passport (in addition to the passports of all accompanying family members)

 

Registering for OHIP

You must also apply for health coverage under the Ontario Health Insurance Plan (OHIP). There is a 3‐month waiting period, during which the UHIP plan will cover you. OHIP information can be viewed on the Ontario Ministry of Health website.

 

If you have any questions or concerns regarding UHIP, please also consult the UHIP FAQs page or contact Angelina Sulay.

Complete your Payroll & Benefits form (non-fellows)

Toronto Hospitals’ Postgraduate Payroll Association (THPPA) is the paymaster for most postgraduate medical residents at the University of Toronto Faculty of Medicine.  As a first-time registrant, you must enroll with the THPPA via on-line and hard copy submission to receive your salary and benefits/insurance, as outlined below.

 

Benefits Sign-up Online

You will receive an email from the POstgraduate Web Evaluation and Registration (POWER) system providing you with a pin and password to enter the system and sign your Letter of Appointment electronically.

 

POWER will be open on Friday May 15, 2015 for you to complete the benefits section on your record.  When you are in your record on the website, you will see a warning message as follows: “Before Registering, you must complete the “Payroll Benefits Form”.  To do this, click on the “Enrollment Forms” button.

 

You will then enter the PAYROLL section.  Complete all of the fields, including Single or Family coverage, dependent information, etc.

 

Tax Forms/Void Cheque

You must submit the TD1 tax deduction forms (provincial and federal) to determine the amount of your payroll tax deductions.  These two forms are in your registration folder as form-fillable pdf documents and also available below:

 

Please complete the forms, save as Adobe documents and upload to our Sharefile account.

 

To set you up for electronic deposit, please upload a copy of your void cheque via our Sharefile account.  Please note that the cheque must be for a chequing account. Credit line accounts will not be accepted.

 

Sun Life Group Life Insurance Benefit form

Please see the Sun Life insurance form in your registration folder on POWER.  Print this form, complete it and mail it in to the Payroll Office – address on letterhead. This beneficiary form must be signed and dated in ink. Do not upload or fax.

 

The current PARO/CAHO Agreement, including the annualized scale of remuneration is available on the PARO website. If you have any questions please contact THPPA at 416-978-6977 or 416-978-6339.

 

PGY Benefits Summary

 

Please see the PARO-CAHO agreement for further details.

Register with the CMPA

Register with the Canadian Medical Protective Association (CMPA) for malpractice insurance. Please contact the CMPA at 1‐800‐267‐6522 or visit the CMPA website.

 

This is a mandatory registration requirement for all those with a CPSO license.

Hospital Health & Safety Policy e-Learning Modules

On the POWER System, select HHSP Modules from the menu.  Click on each outstanding module and work through to completion.  The training sessions are on Hands Hygiene, Sharps Safety, Privacy and Personal Health Information, Workplace Violence and Harassment, and WHMIS.  Completion of this on-line training in these areas means it does not have to be repeated as you start a rotation at a new training site.   Completion of this training is a mandatory registration requirement.

To meet the requirements of our training hospitals, please also complete the “Worker Health and Safety Awareness” and “Working Together: The Code and the AODA” modules prior to the start of your training with PGME at The University of Toronto.

Payment & Confirmation of Registration

The POWER system opens for the upcoming academic session in mid-May.

 

You cannot complete your registration on‐line until you have fulfilled all of the requirements applicable to your training and legal status.

 

Once in your record on POWER, you will be prompted from one screen to the next to complete or change the information. Some fields are mandatory and you will be unable to reach the payment section until all the warning messages (such CPSO, CMPA, immunization, etc) are cleared.

 

Once all registration requirements are met, you will be led to the payment section to pay your registration fee by Visa, MasterCard, American Express.

  • THPPA-paid residents may select the payroll deduction option.
  • Payment by cheque, cash or Interac must be completed in person at the PGME office.
  • Payment is the last step in the registration process
  • The registration fee for the 2015-16 academic year is $700.00 and is not refundable.

 

Upon completion of on‐line registration, you will be able to print out a copy of your Confirmation of Registration from the menu. This document may be required by the hospital/training sites or the Library as proof of registration with the Faculty of Medicine.

UTORid & Library Cards

To activate your University of Toronto ID (UTOR ID), you will require a Secret Activation Key (SAK). These can be found at the top of your POWER registration record. To finalize your UTORid, please visit the activation website.

 

To obtain a U of T library card with Photo ID, please go to the T‐Card Office on the 2nd Floor of the Robarts Library, 214 St. George Street, with your Confirmation of Registration document. Hours of operation are as noted on the T-card with further information available on the T-Card website.

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